Last Updated: February 2026
This Privacy Policy explains how GOLD IN GHANA, a company registered and operating in Accra, Ghana, collects, uses, stores, and protects the personal and business information entrusted to us. Our practices are designed to comply with Ghana’s Data Protection Act, 2012 (Act 843) and to respect the privacy of our clients, suppliers, and partners.
1. Introduction and Scope This policy applies to all personal data we process in the course of our business as a gold sourcing and export company. This includes information received during buyer inquiries, due diligence processes, transaction execution, and ongoing communication. By engaging with us, you acknowledge this policy and our commitment to handling your data responsibly under Ghanaian law.
2. Types of Data Collected We collect only the data necessary for our operations. This includes your name, business affiliation, contact details (email, phone number), and professional title. For transactions, we also collect information required for compliance, such as government-issued identification, proof of business registration, and banking details for payment processing.
3. How Data is Collected Your data is collected directly from you through formal communications, onboarding documentation, and transaction agreements. We may also collect limited technical data, such as your IP address and browser type, when you visit our website to help us understand traffic patterns and improve our online presence.
4. Purpose of Data Processing We process your data for specific, legitimate purposes: to respond to your inquiries, to conduct mandatory due diligence and compliance checks as required by Ghana’s Minerals and Mining Act and financial regulations, to execute and manage gold export transactions, and to fulfill our legal and contractual obligations.
5. Legal Basis for Processing Our processing of your personal data is grounded in the principles of Ghana’s Data Protection Act, 2012 (Act 843). The primary legal bases are the necessity to perform a contract with you and our legal obligation to comply with Ghana’s anti-money laundering, know-your-customer, and export control regulations .
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6. Data Sharing and Third Parties We do not sell or rent your personal data. We may share it only with third parties who are essential to our operations and who are bound by confidentiality. This includes accredited assay laboratories (like SGS), logistics and security providers, our bank for payment processing, and legal counsel. All sharing is strictly for the purpose for which the data was collected.
7. International Data Transfers In the course of an international transaction, some of your data may be transferred outside Ghana to your own organization or to a third party you have engaged (such as a shipping agent). Such transfers are made solely to fulfill the transaction and are governed by the contractual relationship between you and that third party.
8. Data Security and Safeguards We implement appropriate technical and organizational measures to protect your data from unauthorized access, loss, or misuse. These include secure physical storage for paper records, password-protected digital systems, and restricted access to sensitive information on a need-to-know basis.
9. Data Retention Practices We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, to comply with our legal obligations, or to establish, exercise, or defend legal claims. Our retention periods are aligned with the record-keeping requirements of Ghana’s commercial and mining laws.
10. Rights of Data Subjects Under Ghana’s Data Protection Act, you have the right to request access to the personal data we hold about you, to request its correction if it is inaccurate, and to request its deletion where there is no compelling legal reason for its continued processing. To exercise these rights, please contact us using the details below.
11. Cookies and Website Usage Our website may use cookies to enhance your browsing experience. These are small text files stored on your device that help us remember your preferences and analyze site usage. You can manage or disable cookies through your browser settings.
12. Changes to the Privacy Policy We may update this Privacy Policy from time to time to reflect changes in our practices or in the law. The updated policy will be posted on our website with a new effective date. We encourage you to review this page periodically.